Subcontractors are subject to approval by the campus, unless the contract documents provide otherwise. The campus must record violations of contracts, poor workmanship and other serious breaches of responsibilities by the contractor. This may be recorded in the project records or, if required, in vendor performance reports. Where a contractor has exhibited unsuitability in the performance of a contract, the campus purchasing official shall investigate and make a determination to suspend … [Read more...] about Contractor Qualifications
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Awarding the Construction Contract
1. Bid Contracts. As a general rule, the contract will be awarded to the lowest responsible bidder if it is determined that the award would be in the University’s best interest. (see Ark. Code Ann. § § 19-4-1405 and 22-9-203(d)). Different standards apply to historic renovation projects and job order contracts. If the bids submitted exceed the amount appropriated for the contract, the campus may negotiate an award to the apparent responsible low bidder, if the low bid is within 25% … [Read more...] about Awarding the Construction Contract
Bidding a Capital Construction, Repair or Renovation Project
1. Contractor bidding requirements. The bid process depends on the nature of the project. Small Orders – contracts for $20,000 or less may be obtained on the open market or by bid. Sealed bidding is not required. Competitive Quote Bids are required for contracts from $20,000.01 up to $50,000. Ark. Code Ann. § 19-11-234. Formal Sealed Bid is required for contracts of $50,000.01 or greater. Ark. Code Ann. § 22-9-203. Contractor licensure is required. For contracts over $50,000, any … [Read more...] about Bidding a Capital Construction, Repair or Renovation Project
Awarding Professional Contracts
1. Contracts with architects and engineers are awarded following the process set in Board Policies 730.2 and 740.1. The Chancellor or Vice President of the Division of Agriculture selects a campus or unit level committee, which must include the Vice President for Finance and Administration. The selected committee advertises for three consecutive days in a newspaper of general circulation. The advertisement must state the scope of the required services, the project location, selection … [Read more...] about Awarding Professional Contracts
Contracting Process
1. Selection of architects and engineers. When a project requires engineering services, a licensed engineer must be retained. This requirement does not apply when the estimated cost of the project is less than $50,001. Ark. Code Ann § 22-9-101. When a project requires architectural services, a licensed architect must be retained. This requirement does not apply when the estimated cost of the project is less than $250,001. Ark. Code Ann § 22-9-101. Competitive … [Read more...] about Contracting Process